Tenders

GENERAL INSTRUCTIONS ON FORWARDING QUOTATIONS CORRECTLY

you have to follow the instructions given below when forwarding quotations of your institutions

• You should put the VAT number in quotations. If you are not paying VAT, you have to produce a copy of the letter certifying it issued by the Inland Revenue Department for the relevant financial year.
• You should produce a Bank Guarantee (Bid Bond) valid for the stipulated period, obtained from a recognized Bank/ Insurance Company registered in Sri Lanka Insurance Board. Cheques are not accepted as a Bank Guarantee.
• You have to certify that you are agreed to the terms and conditions of the tender by putting official stamp and signing on the tender forms.
• When you are forwarding quotations on the attached schedule of price/ items or your own letter heads with all the details mentioned therein, you should put the details in the relevant space given in the attached schedule of price/ items.
• The details that should come in attached schedule of price/items should not be put in Tender Notice/General Conditions of Tender or in any other document. (Ex. Prices, Discounts, Delivery Period, Guarantee Period etc.)
• You should properly fill all the specification forms produced with quotations, by putting the official stamps at signing on it.

INSTRUCTIONS FOR PROVIDING SAMPLES FOR TENDER OPENING COMMITTEE

• When asked to provide samples in quotations, they should be provided to the Tender Opening Committee before the Bid Opening.
• Every sample should carry the name of Supplier/ Institution, Tender number and offer number, if there is more than one offer.
• Notes on the sample should be clearly visible, not erasable or removed.
• When informed to provide a Bid Bond and receipt for payment of Testing Charges with the quotation it is essential to provide them.

Quotations produced neglecting the above instructions will be rejected.